The options differ depending on whether you are a NeoSystems client within our Managed Accounting Services (“MAS”) program or whether you are a client within our Consulting Services program.
For clients enrolled in our Managed Accounting Service (outsourced accounting), NeoSystems bears a large portion of the migration costs. Costs can be kept very low and the implementation timeframe reduced so long as the DMX tool is used (see approach “a” below) and the client is accepting of the structures it creates for accounts, projects and organizations without further customization. Although NeoSystems does not subsidize the implementation costs for customers in our Consulting program, there are still ways to minimize the costs. See below.
a. DMX conversions without customizations:
i. All defaults created by the DMX tool are accepted without further customization. Based upon how a company is set up on GCS, NeoSystems can replicate very similar structures in Costpoint using the DMX tool. This is the fastest, easiest, and least expensive option. Since we are performing day-to-day accounting functions for our MAS clients and have a great degree of familiarity with their systems and data, we can complete DMX-based conversions within a 2 to 4-week window. If you are a client in our Consulting organization, the conversion can be completed within 4 to 6 under this option.
ii. All prior year transactions and project history are included in the conversion and will be accessible in Costpoint.
b. DMX conversion with customizations:
i. All defaults created by the DMX tool are accepted, but customizations are completed based on the client’s unique requirements. Structures created for accounts, projects and organizations are altered after being created by the tool. Remapping for prior years’ transactions may be required, although the DMX tool is used to complete the initial conversion. This option will increase the implementation cycle to 8 to 12 weeks, and perhaps longer depending on the degree of customization required, and will carry a higher cost as a result.
c. Fresh Start setup (conversion from a system other than GCS or a greenfield start up)
i. NeoSystems has established a standard Costpoint configuration using organizational, account and project structures that accommodate a typical small government contracting company. The standard configuration does not include any transactions, but does include all configuration components.
ii. Once the Costpoint database is established, ending balances and cumulative values from the legacy system can be transferred to Costpoint to initialize the system. You do have the option of converting and transferring detailed current or prior year transactions from the legacy system to Costpoint, however this approach will increase the cost and lengthen the implementation cycle.
iii. If the client is accepting of the standard structures used by NeoSystems and the initialization of Costpoint with prior period ending balances and cumulative values, the implementation can be completed in 6 to 8 weeks. Customizations and conversion of current or prior years’ detail transactions will increase the implementation cost and lengthen the implementation cycle.
d. Fresh Start setup (Detailed conversion, fully customized structures)
i. Completely customized data conversion based on the unique requirements of a detailed business review and system design. Custom conversions include:
1. Redesign of Accounts, Orgs, Projects based on requirements
2. Unleash the full power of Costpoint on existing projects
3. Maximize efficiency and optimize data access
4. Custom pricing
ii. The DMX conversion tool cannot be used for completely customized conversions. Rather, a customized data conversion is completed based on mappings between the legacy systems data and the structures established in the detail system design.
iii. The implementation timeline for a detailed, customized conversion will run from 12 to 14 weeks and could take longer depending on the size of the organization, the complexity of the design, the amount of data to be converted and any interfaces with ancillary systems that may be a part of the design.